Northeast High School Athletic Team Fundraising Policy

(Athletic Boosters Meeting of :  November 17, 2010)

 School Sponsored Fundraisers

• Teams are allowed two (2) fundraisers per year that affect their “700 Account” which is their account held at the school

• Each of those fundraisers must have prior approval from Jan Sherbert

• The fundraisers must abide by Board of Education Policy which includes no alcohol or gambling

• Proceeds raised from these fundraisers will be retained in the team’s school account.

• Spending of these funds must be approved by the Athletic Director

 Note:  Board of Education is considering limiting future team fundraisers to the specific sports season.  If this happens, it will not apply to fundraisers that are run through the Athletic Boosters.

 Additional fundraisers that would otherwise not be approved because of Board of Education Policy should be run through the Athletic Boosters.

 Athletic Boosters Fundraisers

• The Boosters has no guidelines or rules relating to gambling & alcohol.

• Teams can do as many fundraisers with no restrictions.  (exception:  large fundraising events that will conflict with a similar fundraiser of another team – will be address by the Athletic Booster Team Fundraising  Policy.

• The Athletic Boosters will set the policy for team fundraising ie:  admin costs, scheduling, etc.

• The Boosters will handle all money (income/expenses).

• Proceeds from fundraisers will be maintained by the Boosters, in an account for the sport(s) that were responsible for raising the funds.

• Spending of team funds – will be at the discretion of the Athletic Boosters Board.  While it is not their intention to hold up funds, the Board will ensure the expense will benefit the team.  Furthermore, Title IX must be considered in all spending.

 Northeast High School Athletic Booster Team Fundraising Policy

• Submit a fundraising request form to the Athletic Boosters before committing to the fundraiser.  This will avoid conflicts of similar fundraisers during same timeframe with other teams.

• Fundraiser Conflicts – if two or more teams wish to hold similar fundraisers during the same timeframe (within 1-2 months) the Athletic Boosters will ask the team(s) to combine their fundraiser.  The teams involved should mutually agree upon distribution of proceeds and the Athletic Boosters should be notified of any such agreement.  Combining fundraising events should enable each team’s fundraiser be successful.  Exceptions to this policy may apply .  ie:  inadequate space for a combined fundraiser or two different sports holding same event, etc.

• Combining Fundraising Events – if a team(s) do not wish to combine their fundraiser they should discuss reasons with the Athletic Boosters Board.  Once the Board agrees it would not be beneficial for the teams to combine their fundraiser, the team that submitted their request form first will be granted approval.  Subsequent team(s) may have to choose another timeframe for their fundraiser.

• Money handling – income from any fundraiser will be turned into the athletic boosters.  Expenses will be disbursed by athletic boosters only when enough funds have been collected to cover the expenses.  We will not put up deposits for banquet halls or pay for any related expenses until we are satisfied there are enough funds to cover expenses.

• Administrative Costs – any event that nets proceeds of $1000.00 or more will be subject to 10% admin fee.  This money will be retained in the general fund of the athletic boosters and will be used for the athletic booster’s operating budget.